St. Lawrence University seeks applications for an Assistant
Supervise the accounts payable, treasury management, and general
accounting functions of the Business Office to ensure that the
university’s resources are expended in accordance with appropriate
guidelines and financial activity is recorded in an accurate and
timely manner. This position collaborates closely with and is a
direct report to the Controller.
The Assistant Controller will directly supervise the employees in
the following positions:
- Two Staff Accountants responsible for
applying accounting principles to complete daily, monthly, and
yearly accounting tasks to support the Business Office in producing
accurate and complete financial reports.
- Accounts Payable Specialist responsible for
review and data entry of invoices, flagging invoices for payment,
and paying according to their due date and appropriate payment
- Principal Clerk (Accounting) responsible for a
variety of accounting transactions such as counting and recording
cash deposits, monitoring online banking activity, miscellaneous
data entry, sales tax reporting, and investment processing.
- Oversee the accounting and reporting for auxiliary operations,
foreign programs, university debt, and deferred giving.
- Administer government and private grant financial activity and
- Work with the Purchasing Department in managing the university
purchasing/travel card program and SupplierPay platform for vendor
- Manage the tax reporting requirements for international
students, employees, and vendors.
- Administer the month-end financial close process to ensure that
feeds and entries are recorded correctly and in a timely
- Assist in producing ad hoc reports and completing financial
- Communicate with all campus departments in regards to
university accounting policies and procedures, transactional
issues, Colleague accounting system, and special payment issues.
Answer questions and resolve related issues.
- Serve as departmental expert for Colleague Finance and related
reporting tools (e.g. CROA, Synoptix). Assist other accounting
users in understanding and using these systems.
- Administer budget view access and set up of approvals for
requisitions and payment requests in Colleague accounting
- Administer calendar year-end reporting obligations (e.g. 1099
and 1098 tax statements)
- Manage the treasury function, including cash flow, balance
monitoring, and managing the relationship with banking partners.
Work with foreign program directors regarding cash needs.
- Assist in fiscal year-end closing and preparation of annual
financial statements and related audit. This requires analyzing
payments and accounts, preparing year-end journal entries,
adjusting/removing encumbrances, preparing work papers and
schedules, testing transactions, assisting auditors.
- Other tasks as assigned.
- Bachelor’s degree in accounting, finance or related field.
- Four or more years of progressively responsible accounting and
managerial experience and demonstrated knowledge of accounting
- Must be able to maintain discretion when working with highly
sensitive and confidential information.
- Must be capable of working collegially with a diverse group of
faculty, staff, and students.
- Excellent attention to detail.
Exceptions to the minimum qualifications may be made for a
uniquely qualified applicant and in consideration, of the preferred
- CPA certification.
- Master’s degree in accounting, finance or related field.
- Work experience in higher education, non-profit, or similar
- Work experience with accounts payable, grant administration, or
- Strong communication skills, both written and verbal.
- Ability to exercise good judgment and decision making within
- Strong prioritization skills to consistently meet
- Experience working with Colleague, or similar enterprise
- Demonstrated ability to use financial systems and
- Strong proficiency of Microsoft software, particularly
Interested applicants must apply online at http://employment.stlawu.edu
uploading all required materials which are defined in the “special
instructions to applicant” section. Review of applications
will begin immediately and continue until the position is filled.
Questions about the position may be directed to Sebastian Notaro,
Controller, [email protected]
All offers of employment are contingent upon the finalist
successfully passing a background (including criminal records)
Located at 23 Romoda Drive, Canton, NY, St. Lawrence University
is a coeducational, private, independent liberal arts institution
of about 2,400 students from more than 40 states and 40 nations.
The educational opportunities at St. Lawrence inspire students and
prepare them to be critical and creative thinkers, to find a
compass for their lives and careers, and to pursue knowledge and
understanding for the benefit of themselves, humanity and the
planet. Through its focus on active engagement with ideas in and
beyond the classroom, a St. Lawrence education leads students to
make connections that transform lives and communities, from the
local to the global.
The University is committed to and seeks diversity among its
faculty, staff and students. Such a commitment ensures an
atmosphere that is diverse and complex in ways that are
intellectually and socially enriching for the entire campus
community. Applications by members of all underrepresented groups,
as well as from individuals with experience teaching or working in
a multicultural environment, are encouraged. St. Lawrence
University is an Equal Opportunity Employer.
For additional information about St. Lawrence, please visit