St. Lawrence University seeks applications for an Assistant
Controller position.

Position Summary
Supervise the accounts payable, treasury management, and general
accounting functions of the Business Office to ensure that the
university’s resources are expended in accordance with appropriate
guidelines and financial activity is recorded in an accurate and
timely manner. This position collaborates closely with and is a
direct report to the Controller.

Duties/Responsibilities
The Assistant Controller will directly supervise the employees in
the following positions:

  • Two Staff Accountants responsible for
    applying accounting principles to complete daily, monthly, and
    yearly accounting tasks to support the Business Office in producing
    accurate and complete financial reports.
  • Accounts Payable Specialist responsible for
    review and data entry of invoices, flagging invoices for payment,
    and paying according to their due date and appropriate payment
    method.
  • Principal Clerk (Accounting) responsible for a
    variety of accounting transactions such as counting and recording
    cash deposits, monitoring online banking activity, miscellaneous
    data entry, sales tax reporting, and investment processing.
  1. Oversee the accounting and reporting for auxiliary operations,
    foreign programs, university debt, and deferred giving.
  2. Administer government and private grant financial activity and
    compliance.
  3. Work with the Purchasing Department in managing the university
    purchasing/travel card program and SupplierPay platform for vendor
    payments.
  4. Manage the tax reporting requirements for international
    students, employees, and vendors.
  5. Administer the month-end financial close process to ensure that
    feeds and entries are recorded correctly and in a timely
    manner.
  6. Assist in producing ad hoc reports and completing financial
    surveys.
  7. Communicate with all campus departments in regards to
    university accounting policies and procedures, transactional
    issues, Colleague accounting system, and special payment issues.
    Answer questions and resolve related issues.
  8. Serve as departmental expert for Colleague Finance and related
    reporting tools (e.g. CROA, Synoptix). Assist other accounting
    users in understanding and using these systems.
  9. Administer budget view access and set up of approvals for
    requisitions and payment requests in Colleague accounting
    system.
  10. Administer calendar year-end reporting obligations (e.g. 1099
    and 1098 tax statements)
  11. Manage the treasury function, including cash flow, balance
    monitoring, and managing the relationship with banking partners.
    Work with foreign program directors regarding cash needs.
  12. Assist in fiscal year-end closing and preparation of annual
    financial statements and related audit. This requires analyzing
    payments and accounts, preparing year-end journal entries,
    adjusting/removing encumbrances, preparing work papers and
    schedules, testing transactions, assisting auditors.
  13. Other tasks as assigned.

Minimum Qualifications

  • Bachelor’s degree in accounting, finance or related field.
  • Four or more years of progressively responsible accounting and
    managerial experience and demonstrated knowledge of accounting
    principles.
  • Must be able to maintain discretion when working with highly
    sensitive and confidential information.
  • Must be capable of working collegially with a diverse group of
    faculty, staff, and students.
  • Excellent attention to detail.

Exceptions to the minimum qualifications may be made for a
uniquely qualified applicant and in consideration, of the preferred
qualifications.

Preferred Qualifications

  • CPA certification.
  • Master’s degree in accounting, finance or related field.
  • Work experience in higher education, non-profit, or similar
    business setting.
  • Work experience with accounts payable, grant administration, or
    investment accounting.
  • Strong communication skills, both written and verbal.
  • Ability to exercise good judgment and decision making within
    assigned authority.
  • Strong prioritization skills to consistently meet
    deadlines.
  • Experience working with Colleague, or similar enterprise
    accounting system.
  • Demonstrated ability to use financial systems and
    information.
  • Strong proficiency of Microsoft software, particularly
    Excel.

Interested applicants must apply online at http://employment.stlawu.edu
uploading all required materials which are defined in the “special
instructions to applicant” section.  Review of applications
will begin immediately and continue until the position is filled.
Questions about the position may be directed to Sebastian Notaro,
Controller, [email protected]

All offers of employment are contingent upon the finalist
successfully passing a background (including criminal records)
check.

Located at 23 Romoda Drive, Canton, NY, St. Lawrence University
is a coeducational, private, independent liberal arts institution
of about 2,400 students from more than 40 states and 40 nations.
The educational opportunities at St. Lawrence inspire students and
prepare them to be critical and creative thinkers, to find a
compass for their lives and careers, and to pursue knowledge and
understanding for the benefit of themselves, humanity and the
planet. Through its focus on active engagement with ideas in and
beyond the classroom, a St. Lawrence education leads students to
make connections that transform lives and communities, from the
local to the global.

The University is committed to and seeks diversity among its
faculty, staff and students. Such a commitment ensures an
atmosphere that is diverse and complex in ways that are
intellectually and socially enriching for the entire campus
community. Applications by members of all underrepresented groups,
as well as from individuals with experience teaching or working in
a multicultural environment, are encouraged. St. Lawrence
University is an Equal Opportunity Employer.

For additional information about St. Lawrence, please visit
http://www.stlawu.edu.

By AKDSEO