Accounting Support Assistant – Sheriff Job – Sherburne


Performs professional accounting work involving the preparation and maintaining of financial records and reports for the Sheriff’s Office. Follows accounting policies and procedures to prepare, maintain and analyze financial records necessary to satisfy internal and external reporting requirements. Position requires technical knowledge, independent judgement, accuracy and the ability to meet multiple deadlines.


Prepare, analyze, record, maintain and reconcile complex financial transactions; adhering to standardized methods and procedures.

Prepare a variety of financial reports for State and Federal agencies, ensure compliance with reporting requirements for State statutes and Federal laws.

Assist staff in various divisions with accounting and financial matters; provides input on financial matters as requested.

Prepare analyses and reconciliation of Keefe Banking general ledger accounts.

Maintain accounts receivable, coordinate invoicing practices.

Code disbursements of various funds, maintain procedures for accuracy. Prepare upload in excel to produce checks and warrant registers.

Assist or conduct routine financial audits in accordance with established departmental policies.

Accountable for the proper handling and tracking of large amounts of cash; responsible for accurate receipting of inmate monies, calculate and collect payments and prepare monies for deposit to financial institution.

Maintain fixed asset records, compile insurance reports as needed.

Maintain capital assets accounting and reporting system.

Perform grant analysis, review receipts and disbursements to ensure compliance with county policy and grant requirements.

Process department invoices, receipts, deposits, fee collections, restitution and forfeiture money in a timely manner.

Research and resolve discrepancies with invoices or payments and make appropriate adjustments to systems and records. Review reports, accounts, forms, invoices and other related materials for completeness, accuracy and conformity with established procedures.

Prepare various monthly and quarterly reports for internal and external customers, including monthly sales tax and quarterly grant FSRs.

Assist eternal auditors with procedural questions and documentation related to the Sheriff’s Office.

Assist with annual budget preparation.

Fulfill department goals of maximizing non-county funding sources.

Apply various funding sources in order to plan coding schemes and properly document billable activities.

Manage jail commissary operations and transactions; collaborate with vendors, resolve issues/problems and make timely deposits of money and transfers.

Maintain accurate inmate accounts to include a variety of deposits and deductions; reconcile and balance drawer weekly.

Interact with others in the work unit, the public, vendors, departments and various State and Federal agencies to exchange detailed and/or technical information. This includes initiating conflict resolution with providers, vendors and agency staff regarding invoicing and payment concerns.

Coordinate the resources necessary to maintain the optimum function of the jail commissary and vending services.

Supervise inmate workers who fulfill inmate orders.

Verify inmate orders with each inmate in housing units.

Administer the Sheriff’s Office fleet program, prepare monthly journal entry and maintain fleet card access and usage.

Administer department contract recording system.

Participate in the installation of new systems and procedures.

Develop and maintain respectful and cooperative working relationships.

Regular and reliable attendance according to the department’s work schedule.

Knowledge, Skills and Abilities Required Thorough knowledge of governmental accounting practices.

Ability to make high level decisions in accordance with standard procedures in a wide variety of situations.

Ability to recognize, evaluate and manage difficult situations, conflicts or problems in an effective and timely manner.

Ability to prepare and comprehend complex documents, correspondence, information and reports.

Ability to communicate effectively with diverse populations.

Ability to effectively communicate with Inmates while enforcing Jail policies and procedures.

Thorough knowledge of standard office practices, procedures and techniques.

Thorough knowledge of accounting software, MS Office products or comparable office programs.


Post high school education of one to two years in finance, accounting, or similar field, and experience with governmental accounting. Four years relevant work experience may substitute for education requirement.

Must have significant computer software experience and training. Prior experience in store management or retail accounting is a plus.

Must be comfortable working in a Jail environment while having direct contact with Inmates.

Ability to lift up to 50 pound parcels and push a cart with this weight load.